Display & Venue Rules

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Venue Information 

Hotel Riu Plaza España
C/ Gran Vía, 84, 28013 Madrid, Spain
Phone:  +34 919 19 33 93
Website: riu.com

Stand Assembly/Disassembly

It is not allowed to use nails or sprigs, screws, drilling or sticking anything on floors, walls, panels, columns or any other installation of the hotel. If any damage is generated on any surface, the hotel will transfer the costs of arrangements to the exhibitor. Painting with spray or compression systems in the areas of the hotel is not allowed. Every assembly company must have the tools and equipment necessary for the execution of its work. The venue will not provide third parties with any material for production or maintenance. The hotel may take away materials, objects or merchandise that it finds abandoned in the common areas or circulation during the event, without responsibility for its state or whereabouts. Access to electrical installations by personnel who do not belong to our work team is strictly prohibited. The wiring of the assembly may not hang, under any circumstances, on the structure or columns, and must be conducted in a hidden way by appropriate pipes. The hotel does not allow smoking in the meeting rooms or closed public areas, including foyers, corridors and adjoining areas and rooms The contracted spaces must be delivered back under the same conditions of conservation and cleanlinesssin which they were received. After the period of disassembling, packages remaining in the halls, terraces and common areas will be considered as voluntary abandonment, omitting any responsibility for the organizer for its protection or integrity.

Logistics And Access

Contractors must send the Company Activity Coordination form to [email protected] before October 28th , otherwise they will not be allowed into the venue. This form must be completed and signed at each of the pages by the company carrying out any kind of work inside the hotel.Upon arrival, all personnel will be requested to provide their ID, please be sure to have it ready for the assembly.There is only one elevator to access the stands area. A previous registration and request with needs, timing and material to deliver must be sent to [email protected] in order to guarantee the correct access to the venue.Without previous access order the access in time won’t be guaranteed. Dimensions of the elevator: 2,37m x x1,95m x 2,10m (length x width x height). Max. weight is 2500kg.

Food & Beverage Services 

The venue does not allow food and beverage from outside vendors. For all food and beverage requests, please contact: Irene Salas Rodrigo [email protected] Catering Menu

Special note: Show Management does NOT allow any popcorn.

Height Information 

The venue has a unique exhibition area with varying heights and restrictions. Please contact [email protected] to confirm height restrictions of your stand.


Each Exhibiting Company/Entity must first provide an adequate certificate of insurance for both worker’s compensation insurance and comprehensive general liability insurance, designed and licensed to provide coverage in the applicable state/country. The worker’s compensation and employer’s liability insurance must comply with the statutory requirements of the state/Country of operation and include Employer’s Liability with Limits of $500,000/$500,000/$500,000. Comprehensive general liability coverage must provide $1,000,000 Combined Single Limit (CSL) for bodily injury and property damage coverage. All coverages must provide AAPG with a Waiver of Subrogation and all coverages, except the work comp, must show AAPG as an Additional Insured. Thirty days’ notice is required of any change in your exhibitor-appointed contractor’s insurance coverage.

You agree to and shall defend, indemnify and hold harmless AAPG, and the Hotel Riu Plaza Espana and its affiliates, the Organizers of the Event and any third-parties in any way involved in the Organization of the Event and their respective Members, Officers, Directors, Agents and Employees from all costs, liabilities, claims, damages or expenses, including without limitation claims for personal and bodily injury or property damage, arising out of or associated with exhibitor’s use or occupancy of or exhibition in any part of the Convention facility, including without limitation any work done by or any act, neglect or omission of exhibitor or its employees, agents, contractors, and invitees in connection with such use, occupancy, or exhibition. 


exhibition hours

Exhibition Hours

Monday 6 November 09:00 – 19:00
Tuesday 7 November 09:00 – 19:00
Wednesday 8 November 09:00 – 16:00

Move-In Times

Sunday 5 November
Floor Space Exhibitors Only
10:00 - 20:00
Sunday 5 November
ALL Exhibitors
17:00 - 20:00

Move-Out Times

Wednesday 8 November 16:00 - 22:00

move-in times

move-out times

teresa dallis


icon Exhibition and Events CoordinatorTeresa Dallis+1 918 606 2441


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