Show Management Rules & Regulations

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Copyright Fees

All ASCAP, BMI, SESAC or other copyright fees applicable to music or entertainment used as part of an exhibit are the sole responsibility of the exhibitor. The exhibitor must make required payment(s) directly to the applicable copyright agency. Any music played in your stand, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. ASCAP, BMI and SESAC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music.


Photography and video/audio recording of any kind are strictly prohibited in the sessions, breakfasts, luncheons and throughout the exhibition area.  Report any suspected infractions to Show Management immediately so that corrective action can be taken. If possible, please get the name and affiliation of the person(s) involved from their badge.

Display Restrictions

  • All activities must be confined to your assigned space.
  • Show Management reserves the right to restrict or remove exhibits and/or exhibitors, which in its sole judgment, because of noise, inappropriately attired personnel, or any other reason, are or become objectionable or, which in its sole judgment, may detract from the character of the Conference. Neither AAPG nor Conference Management, if other than AAPG, or any employee, agent, officer, director, or representative thereof, shall have any liability, whether to any exhibitor or otherwise, as a result of such restriction or removal.
  • Photographing other exhibitors’ displays is strictly prohibited.
  • Sound equipment may be used in your stand so long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the stand rather than into the aisle. Sound and noise should not exceed 80 decibels at three (3) meters from the emission source. Conference Management reserves the right to suspend electrical power upon violation with prior notification.

exhibition hours

Exhibition Hours

Monday 6 November 09:00 – 19:00
Tuesday 7 November 09:00 – 19:00
Wednesday 8 November 09:00 – 16:00

Move-In Times

Sunday 5 November
Floor Space Exhibitors Only
10:00 - 20:00
Sunday 5 November
ALL Exhibitors
17:00 - 20:00

Move-Out Times

Wednesday 8 November 16:00 - 22:00

move-in times

move-out times

teresa dallis


icon Exhibition and Events CoordinatorTeresa Dallis+1 918 606 2441


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