Exhibitor Manual Forms & Deadlines

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Welcome to the AAPG ICE Exhibitor Manual

Please take a few moments go through all the information and familiarize yourself as this manual is designed to help both new and experienced exhibitors navigate through the details and event information. There are required forms that ALL exhibitors and their respective contractors (where applicable) must complete to guarantee access to the exhibit hall for build-up in a timely manner.

The official general contractor for AAPG ICE is 4forEverything. You will receive a welcome email to log in to their online shop to order services. For questions at any time please contact: [email protected] or +34 747 497 154.

For exhibit logistics questions please contact Teresa K. Dallis.

For registration questions please contact Tamra Campbell.




Hotel Riu Plaza España
C/ Gran Vía, 84, 28013 Madrid, Spain
Phone:  +34 919 19 33 93
Website: riu.com
ASAP Food and Beverage Requests: Irene Salas Rodrigo [email protected]
Catering Menu
28 September Early Bird Discount Deadline
Lead Retrieval 
Order Form (PDF) or Order Online 
2 October Program Exhibitor Listing Form
Online Form
6 October Early Bird Discount Deadline
Stand Graphics Print Requests
Submit requests to: [email protected] or +34 747 497 154
6 October On-Site Contact & Exhibitor Appointted Contractor (EAC) Work Authorization (Mandatory)
Online Form
6 October Exhibitor Insurance Certificate (Mandatory)
Online Form
6 October Exhibitor Appointed Contractor (EAC) Indemnification & Insurance Certificate 
Online Form
16 October Stand Graphics Print Requests
Submit requests to: [email protected] or +34 747 497 154
23 October Shipping: International Sea Freight
Shipping Information
27 October Shipping: International Air Freight
Shipping Information
28 October Company Activity Coordination form (Mandatory)
Spanish PDF or English PDF

exhibition hours

Exhibition Hours

Monday 6 November 09:00 – 19:00
Tuesday 7 November 09:00 – 19:00
Wednesday 8 November 09:00 – 16:00

Move-In Times

Sunday 5 November
Floor Space Exhibitors Only
10:00 - 20:00
Sunday 5 November
ALL Exhibitors
17:00 - 20:00

Move-Out Times

Wednesday 8 November 16:00 - 22:00

move-in times

this page contacts


icon Exhibition and Events CoordinatorTeresa Dallis+1 918 606 2441
icon Sales CoordinatorTamra Campbell+1 918 560 9434

move-out times


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